Santa Fe Public Library is hiring a Contracts Administrator.
Posting Closes: 1/2/2025
$54,722.99 per Year
Job Description
Performs a variety of specialized professional and technical duties related to the management of City of Santa Fe contract services, including:
-Assists in the ordering and invoicing of Library materials (books and media) and supplies from library vendors.
-Prepares reports for Federal, State, County and local (Friends of the Library) on Bond, MOU, and other grant expenditures.
-Compiles financial reports for required annual State Library reports, and other library entity reports.
-Develops professional service agreements (PSA), request for proposal (RFP) bid packages, and contract amendments.
-Develops and maintains detailed records of project costs, financial reports, and status reports using database and spreadsheet applications.
-Helps prepare annual division/department budgets; develops tracking system for all division budgets.
-Processes memos, resolutions, contracts, agreements, informational items, etc. through the committee and City Council administrative process, i.e., coordinating with appropriate staff in legal, PUC, PWC, Finance, and the City Clerk to place items on agenda.
-Provides financial oversight of project budgets; prepares spreadsheets to track revenues, expenditures, and expiration dates for all contracts, agreements, and grants
-Reconciles revenue, expenditures, and encumbrances with city system
Additional Info & Requirements
Education Requirement: Bachelor’s degree in business administration, accounting, public administration, economics, finance, or related field.
Experience Requirement: Three (3) years’ experience in financial reporting, budget preparation, business computer applications, or related field.
Education and Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements.
For full details and to apply: City of Santa Fe Employment Opportunities