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Employment Opportunity: Library Collections Manager Santa Fe Public Library

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Library Collections Manager
FLSA Status: Exempt
Union Status: Non Union
Salary Range: 18 ($28.871 – $43.306)

General Definition of Work
The Library Collections Manager manages Santa Fe Public Library Division materials acquisitions, cataloging, and collection development to meet the diverse needs and interests of the community and to facilitate ease of access to the collections and services and to increase use of library materials. Participates in the planning and evaluation of system-wide policies, procedures
and programs. Responsible for overseeing collection budget and supervising the work of the staff of the Tech Services department. In the absence of the Library Division Director, may be asked to be in charge of the library system.

Supervision Received
Works under the general guidance and direction of the Library Division Director.

Supervision Exercised
Provides general supervision of Library Technical Services staff.

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirement listed below are representative of the knowledge, skill and/or ability required. A position may not include all of the duties listed and the listed examples are not an exhaustive list of the duties that may be found in a position of this class.

Essential Functions

  • Manages system-wide Technical Services and Collection Development including acquisitions, bibliographic control, physical processing and database maintenance.
  • Enhances efficiency and maintains quality through staff development, use of technology, outsourcing, networking and cooperation with other libraries and institutions.
  • Acquisitions; plans, directs and manages the selection, acquisition, cataloging, classification and processing and all library materials in all formats.
  • Works closely with Library vendors to ensure high fill rate, and to resolve problems as they arise.
  • Cataloging; performs original, copy, and reclassify cataloging of all formats of library materials.
  • Follows RDA, Bibliographic Formats and Standards for MARC, LCSH, Dewey 23, and local classifications.
  • Uses, administers, and troubleshoots OCLC account.
  • Oversees authority control and database maintenance.
  • Materials Budget; develops and manages the materials budget and expenditures.
  • Works closely with Contract Administrator on contracts for library materials, services, supplies, and electronic resources.
  • Develops and manages the materials budget and expenditures, including overseeing allocations from a variety of Sources {City, County, GO Bond, State Aid, Friends) and completes reports and reimbursement requests.
  • Library Technology; works closely with Library Management Team on database and e-resource evaluation. Works with Library Systems Manager on administering related modules on the Integrated Library System.
  • Statistical reporting; contributes to annual reports, completes surveys and reports for state and national library benchmarking.
  • Works with Library Management Team to coordinate and delegate the Library Collection Development plan system-wide.
  •  Collaborates with Library Management Team on accessibility of library materials for the public.
  • May cover in public services area of the Library if needed.
  • Reviews, develops, and/or modifies work plans, methods, and procedures, determines work priorities, develops work schedules to provide adequate staff coverage, and approves leave and timesheets. Provides work instruction, assists employees with difficult and/or unusual assignments, and encourages innovation. Assigns and distributes work, reviews work for accuracy and completeness, and returns assignments with recommendations for proper completion.
  • Conducts hiring interviews and selects candidate(s) for job opening(s).
  • Resolves problems, mediates conflicts encountered during daily operations, determines appropriate solutions, and promotes teamwork. Encourages regular communication and informs staff of relevant business issues and their impact on the organization.
  • Develops goals, documents performance, provides performance feedback and formally evaluates the work of the employee; provides reward and recognition for proper and efficient performance. Assists staff to achieve performance standards and identifies opportunities for continual improvement to performance standards.
  • Ensures quality, effectiveness, and efficiency of unit activities and safety measures.
  • Documents causes for disciplinary action, initiates letters of reprimand, and makes formal recommendations for disciplinary action. Responds to formal and informal employee grievances and prepares written responses.
  • Develops and manages the budget for the work function(s) and allocates funds within the budget to accomplish objectives. Ensures procurement, contractual, and financial activities are compliant with the City’s finance, accounting, and procurement policies and procedures.


  • Creating and Conceptualizing – Identifies and produces innovative ideas and thinking strategically. Promotes best practices and leading edge ideas.
  • Customer Service – Interacts with customers in a friendly and professional manner, works to resolve issues quickly and effectively, and is knowledgeable about products and services.
  • Deciding and Initiating Action – Takes responsibility for actions, projects and people; makes quick, clear decisions why may include tough choices, after considering risks.
  • Delivering Results – Sets high standards for quality, quantity, and timelines. Focuses on customer needs and satisfaction. Consistently achieves project goals.
  • Influencing – Collaborates with, persuades and influences others.
  • Coaching – Provides others with clear direction, motivates, and empowers. Recruits staff of a high caliber and provides staff with development opportunities and coaching.
  • Interpersonal Skills – Shows understanding, courtesy, tact, empathy, and concern, develops and maintains relationships, may deal with people who are difficult, hostile, and/or distressed, relates well to people from varied backgrounds and situations, and is sensitive to individual differences.
  • Problem Solving – Identifies problems, determines accuracy and relevance information, and uses sound judgment to generate and evaluate alternatives and to make recommendations.
  • Decision Making – Specifies goals and obstacles to achieving those goals, generates alternatives, considers risks, and evaluates and chooses the best alternative in order to make a determination, draw conclusions, or solve a problem.
  • Reading – Understands and interprets written material including technical material, rules, regulations, instructions, reports, charts, graphs, or tables and applies what is learned from written material to specific situations.
  • Technical Competence – Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one’s job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
  • Written Communication – Composes, reviews, edits, and issues written materials for diverse audiences and communicates purpose in a succinct and organized manner that is appropriate for context, time, and place.
  • Thinking Strategically – Thinks strategically and promotes best practices and leading-edge ideas.

Knowledge, Skills, and Abilities

  • Extensive knowledge of library tasks and operations, resources and research methods.
  • Knowledge of professional library practices and trends.
  • Knowledge of the principles and applications of effective supervisory techniques.
  • Knowledge of the tools and practical applications of acquisitions and bibliographic control.
  • Knowledge of library automation systems and electronic resources.
  • Knowledge of community needs and interests, and the ability to work effectively with the public.
  • Must have knowledge of personal computers and other office equipment.
  •  Strong organizational skills, and in communications, both orally and written.
  • Analytical ability, and ability to work both cooperatively and independently
  • Ability to present information clearly, concisely, orally and in writing; to establish effective working relationships with associates and the public.

Education Requirement
Master’s Degree in Library Science.

Experience Requirement
Four (4) years of professional library experience, two (2) of which must have been in a supervisory capacity. Library Technical Services background, acquisitions, cataloging, collection development, budgeting, and a high level of technology/computer skills is necessary. Experience managing an Integrated Library Systems program and knowledge of Sierra ILS preferred.

Education and Experience Equivalency
One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements.

Licensure and Certifications

  • Must possess a valid driver’s license.

Special Requirements

  • Obtain and maintain a City of Santa Fe driving permit within three (3) months of hire.
  • Must be willing to work flexible hours including evenings, holidays and weekends.

Physical Requirements

  • Requires the exertion of up to 10 pounds of force;
  • Requires speaking or hearing and using hands to finger, handle or feel, requires sitting, standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling, lifting and repetitive motions;
  • Standard vision requirements including close, distance, peripheral, depth and color vision;
  • Vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly;
  • Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oralcommunications and/or to make fine distinctions in sound;
  • Work requires preparing and analyzing written or computer data; using of measuring devices, operating motor vehicles and observing general surroundings and activities.

Working Environment

  • Work occasionally requires exposure to environmental conditions;
  • Work is generally in a moderately noisy location (e.g. business office, light traffic);
  • Requires attendance at evening meetings and special project deadlines outside the normal workweek;
  • Some travel to off-site locations is required;
  • May be required to respond to emergency calls.


EEO/ADA Compliance
The City of Santa Fe is an Equal Opportunity Employer. In compliance with the American’s with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

Veterans’ Hiring Initiative
Pursuant to City of Santa Fe Resolution No. 2013-079, the City of Santa Fe Human Resources Department has implemented a Veterans’ Hiring Initiative policy in order to provide opportunities for veterans who meet or exceed the minimum qualifications for city employment to obtain City employment. The Governing Body does not guarantee that a veteran shall be hired for the position
being applied for, only that the veteran will be given an interview; and, it does not intend to supersede or modify any collective bargaining agreement that is currently in place with the City of Santa Fe.
Job applicants who are veterans with an honorable discharge from the military or are members of the National Guard or Reserve who have successfully completed basic training, must use the Veterans’ Certification Form to identify themselves and then must attach a copy of their DD214 or DD215 and/or their proof of current Active, Guard or Reserve enlistment in order to certify their
status for the position in which applying for.

Applications must be submitted online at:
Resumes will not be accepted in lieu of the city application form, unless the position status is at-will. When required of the position, high school diploma/GED, college degree(s), certification(s), or license(s) must be attached at the time of submission of the application. Each applicant is considered only for the current vacancy indicated on the application submitted. It is the responsibility
of the applicant to monitor any future openings and to submit a separate application for each position. Incomplete applications will not be considered. Applications become public record upon receipt and may be made available for public inspection upon request.
Pre-placement physical exams, and drug and alcohol screenings are required for some positions.

This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position. This position description does not constitute an employment agreement between the employer and employee and is
subject to change by the employer as the needs of the employer and requirements of the position change.

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