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FLSA Status:Non Exempt
Union Status: AFSCME
Salary Range:12 ($21.54 –$32.32)
General Definition of Work
Provides assistance to library patrons in various sections of the library. Provides library services to all patrons to assist them in their recreational, informational, research, and education needs. May assist in the development and implementation of special library section programs including selection of materials, publicity, scheduling, events, etc.
Works under the general guidance and direction of Library Service Director or Library Section Manager.
Provides close to general supervision to staff as directed.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. A position may not include all of the duties listed and the listed examples are not an exhaustive list of the duties that may be found in a position of this class.
May be required to oversee the facility and/or section in the absence of the Library Section Manager or the Library Services Director. All positions are required to work Reference Desk.
For assignment in Children and Young Adult Services:
- Responsible for the supervision of children and young adult services; schedules and presents library tours and story times for school groups; establishes policies and procedures for children and young adult services; prepares yearly budget requests and monitors budget. Researches and generates various reports.
- Responsible for planning of special programs for children and young adults including reading assistance program, summer reading program, storytelling, puppet and craft shows, movies, etc.
- Schedule programs and secures performers; develop and secure contracts for performers; ensures that fees are paid to performer and that the event receives appropriate advertisement.
- Selects and orders appropriate materials for children and young adult collection in accordance with national standards and selection policies. Supervises the discarding of materials from collection.
- Provides services to patrons; assists children and young adults in selecting materials; conducts information searches for children and young adults; uses reference tools to locate information; etc.
- Oversees volunteers.
For assignment in Interlibrary Loan (ILL) Services:
- Communicates with other libraries, patrons, and staff regarding interlibrary loan problems, needs, fees, changes, etc.
- Enters information into computer using OCLC, files, searches books, responds to inquiries and assists patrons in their search for books from other libraries.
- Maintains records of all transactions, records data and submits accurate reports. Designs and updates forms for Interlibrary Loan Services.
- Oversees, trains and coordinates volunteers and library staff; plans work flow of staff.
- Provides information service to patrons; assists patrons in utilizing library collection; researches patron questions; processes and receives interlibrary loan items for circulations to patrons.
- Monitors ILL services such as fees, collections, and invoices; follows up on overdue books.
- Orders supplies and materials for ILL services.
For assignment in Reference Services:
- Answers reference questions using reference resources, the general collection, the internet, periodicals, on–line databases and referrals to other library sections; assists and trains patrons in the use of the library and its resources, including searching databases and the internet; generates loan requests; makes adjustments to equipment in public service areas as needed; assists patrons in the use of various computer software programs on public computers; assists patrons in the selection of material; schedules public access computers.
- Reviews professional literature and makes recommendations for the selection of new material; assists in weeding the collections and ordering replacement copies.
- Assists in staff training.
- May be responsible for specific aspects of library operations such as scheduling, subscriptions, volunteers, publicity, production of handouts and bibliographies, maintenance of web pages, adult programming, vertical files, computer systems, statistics (collecting, compiling and evaluating) and budget maintenance.
- In cooperation with the security guard and other staff, enforces library rules to the public and completes incident reports.Schedules and reserves library meeting rooms.
- Enforces rules governing the use of meeting rooms and secures written agreements by patrons on terms of room reservations.
- In addition to assignment in Reference, position may be responsible for updating and maintaining library website. (See requirements listed in Minimum Qualifications under Knowledge, Skills, and Abilities.)
- In addition to assignment in Reference, position may be responsible for serials collection development/maintenance. Coordinates retention, binding, physical shelving, purchase and weeding of print magazines and newspapers. Manual check–in using a Kardex. Maintains records on current serial holdings and communicates changes with colleagues. Reviews changes in periodical databases and makes recommendations on purchase/cancellation of specific titles. Monitors current trends in serials management.
For Assignment in Technical Services/Cataloging:
- In consultation with the Library Technical Services Director establishes procedures that are efficient, adheres to relevant policies and standards, and achieves desired objectives.Catalogs materials in a variety of formats using MARC, following RDA, AACR2, DDC23, LCSH, and Bibliographic Formats and Standards.Works with vendors on outsourcing projects, including cataloging, processing, and authority control.
- Troubleshoots cataloging, processing, and authority file problems with vendors for outsourcing, as well as for cataloging related systems (Innovative, OCLC, and LTI), following through to satisfactory resolution.
- Oversees authority control processing.Creates lists of files for authority processing, runs headings and error reports, deletes blind references, and makes corrections to authority and bibliographic records as needed to assure proper indexing of headings in online library catalog.
- Assists with re–class projects, retrospective conversion, and catalog database cleanup as needed. Resolves cataloging and processing problems and errors as reported by library staff in other areas and branches.
- Assists in other areas of the Library for up to 10 hours per week.May work at the Reference Desk and assist with Interlibrary Loans or in other Public Service areas, as needed.Assignment in Technical Services cataloging is required.
For Assignment in Technical Services/Acquisitions:
- In consultation with the Library Technical Services Director develops and refines collection policies and procedures for the entire library system.
- Oversees and participates in system–wide selection of physical and electronic materials, and instructs selectors across the branches in selection procedures.
- Places and monitors orders with vendors via appropriate methods (e.g. Edifact, etc.). Oversees receipt of orders as needed.
- Fosters and maintains effective vendor relations. Assists with monitoring appropriate contracts and licenses.
- Assists with the collection and analysis of statistics for internal assessment and decision–making and for external reporting. Assists with library materials budget.
- May be asked to assist in other areas of the Library as needed, including the Reference Desk, Interlibrary Loan, or in other Public Service areas.
Knowledge, Skills, and Abilities
- Knowledge of operational characteristics of a public library.
- Knowledge of principles and practices of library science.
- Knowledge of modern office procedures, methods and equipment including computers.
- Knowledge of principles and procedures of record keeping.
- Knowledge of methods and techniques for conducting automated library reference and bibliographic searches.
- Knowledge of principles and practices of providing quality library patron services.
- Knowledge of practices and techniques of library material classification and cataloging.
- Knowledge of principles and practices of a collection department.
- Skill in assisting patrons in locating library information.
- Sill in responding to requests and inquiries from the general public.
- Skill in interpersonal communications when dealing with coworkers and library patrons, including adults, children and young adults.
- Skill in the use of library reference tools.
- Skill in general office procedures.Skill in computer equipment and usage.
- Ability to provide a wide variety of public services to library patrons.
- Ability to assist patrons in locating library information.
- Ability to develop and conduct a search strategy.
- Ability to respond to requests and inquiries from the general public.
- Ability to establish and maintain effective working relationships with those contacted in the course of work.
- Ability to use good judgment in decision–making and be able to work with little supervision.
- Ability to work accurately with detail, present information clearly and concisely both orally and in writing.
Master of Library Science (MLS); Master of Library Information Science (MLIS); or Master of Information Science (MIS) from an ALA accredited college or university.
Education and Experience Equivalency
Additional appropriate education may be substituted for the minimum experience requirements.
Must successfully pass background investigation.
Position involves standing, walking, sitting, carrying, pulling, climbing, stooping, kneeling, crawling, crouching, reaching,and handling. Must be able to speak, hear and have good visual acuity including close, distance, peripheral, depth and color vision. Must be able to lift and/or move 25 pounds May be required to work evenings and weekends.
This position is performed in a library environment with quiet to moderate level of noise.
The City of Santa Fe is an Equal Opportunity Employer. In compliance with the American’s with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.
Veterans’ Hiring Initiative
Pursuant to City of Santa Fe Resolution No. 2013–079, the City of Santa Fe Human Resources Department has implemented a Veterans’ Hiring Initiative policy in order to provide opportunities for veterans who meet or exceed the minimum qualifications for city employment to obtain City employment. The Governing Body does not guarantee that a veteran shall be hired for the position being applied for, only that the veteran will be given an interview; and, it does not intend to supersede or modify any collective bargaining agreement that is currently in place with the City of Santa Fe.Job applicants who are veterans with an honorable discharge from the military or are members of the National Guard or Reserve who have successfully completed basic training, must use the Veterans’ Certification Form to identify themselves and then must attach a copy of their DD214 or DD215 and/or their proof of current Active, Guard or Reserve enlistment in order to certify their status for the position in which applying for.
Applications must be submitted online at: https://santafenm.munisselfservice.com/employmentopportunities/
Resumes will not be accepted in lieu of the city application form, unless the position status is at–will. When required of the position, high school diploma/GED, college degree(s), certification(s), or license(s) must be attached at the time of submission of the application. Each applicant is considered only for the current vacancy indicated on the application submitted. It is the responsibility of the applicant to monitor any future openings and to submit a separate application for each position. Incomplete applications will not be considered. Applications become public record upon receipt and may be made available for public inspection upon request. Pre–placement physical exams, and drug and alcohol screenings are required for some positions.
This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change