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Employment Opportunity: Information Specialist Octavia Fellin Public Library (Gallup)

For more information and to apply, click here.

Job Title: Information Specialist                                       

Department:  Library

Reports To:  Library Director or Designee

Classification:  W10

Union Status:  Non Union                                                                 

FLSA Designation:  Non-Exempt


  • High school diploma or GED.
  • Four (4) years of experience managing an Integrated Library System (ILS) –OR– Four (4) years of experience working as a systems administrator
  • OR– Four (4) years of experience managing a computer lab
  • OR– a Bachelors Degree in Computer Science
  • OR– any equivalent combination of education and experience may be considered in order to meet the requirements listed above.
  • Must have Two (2) years of experience working with open-source software. including operating systems and software packages.
  • Valid Driver’s License and must meet City’s insurance requirements.


  • Four (4) years experience working in a public library.
  • Ability to compile and debug open-source software applications.

Other Conditions:

  • Must pass a background check


Under the direction of the Library Director or designee, the Information Specialist will perform a wide variety of high-level duties for the library. Must have a working knowledge of current technology and understand specific library technology. The  Information Specialist resolves routine operational problems and provides first-level troubleshooting for library systems and/or technology.  Builds and maintains local infrastructure and backups. Coordinates with City IT Department to ensure the smooth operation of the library networks. Communicates and coordinates with technology vendors. Recommends new technology. Maintains the technology inventory.  This position rotates as a member of the person-in-charge (PIC) team; providing library supervision and is expected to know all library operating procedures and policies.  Works closely with patrons and staff to resolve technical problems. Participates in outreach activities and supports library programs. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise.


  • Manage all library systems and information technologies used by the staff and the public.
  • Respond timely to IT requests, troubleshoot all technology issues (which may include submitting support tickets to City IT and vendors), install and remove applications and maintain changelog.
  • Administration of the library’s Integrated Library Systems (ILS) and associated bibliographic utilities.
  • Manage and maintain the library’s sound and projection systems
  • Order, monitor, and receive technology items for the library.
  • Maintain an appropriate filing system for technology-related documentation.
  • Perform monthly computer maintenance and updates.
  • Verify daily staff computer backups and troubleshoot as needed.
  • Maintain and update inventory of technology assets.
  • Compile surplus inventory, complete appropriate forms, and transfer to City Fixed Asset Management Specialist.
  • Troubleshooting and maintenance of photocopy machines
  • Help maintain library website and social media as assigned.
  • Pursue professional developments through seminars, conferences, workshops, journals, and professional publications to stay current with advances in library information technology and services.
  • Manage library as designated in-charge staff as needed.
  • Acknowledge complaints and problems and resolve them within areas of authority.
  • Assist public services staff with duties when necessary, including circulation of materials, maintaining and managing membership accounts, and reference service.
  • Serve as a role model for exemplary proactive customer service.
  • Assist Technology Trainer with public technology questions.
  • Assist in planning, organizing, promoting, and implementing library programs, classes, and activities.
  • Complete daily financial tasks including opening and closing cash register procedures and daily deposit as needed.
  • Operate a variety of office equipment including a computer, telephone system, copy machine, facsimile machine, and other related equipment.
  • Perform other duties and responsibilities as required and assigned.


Knowledge –

  • Operating systems – Windows Server, Linux, end-user OS’s
  • Integrated Library Systems (ILS)
  • Bibliographic utilities such as OCLC
  • Command prompts and terminal syntax
  • Network configurations – DHCP, Static IP; Wi-Fi
  • Antivirus and security
  • Library services, terminology, and functions
  • Website development and maintenance
  • Principles and procedures of record-keeping
  • English usage, spelling grammar, and punctuation


  • Independence – work in the absence of supervision
  • Initiative – successfully execute work responsibilities
  • Adaptability – manage a variety of environments and changes
  • Passion – demonstrated commitment to public services and public contact
  • Ability to work in a pleasant and effective manner with customers, co-workers, other agencies and departments.
  • Ability to communicate clearly and concisely, both orally and in writing
  • Ability to effectively work in a diverse community
  • Ability to supervise the work of employees
  • Ability to perform routine reference searches
  • Ability to work evening and weekend hours as scheduled
  • Ability to work as part of a team


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Work is performed mostly indoors in a library setting. There are inherent risks involving falling books and stacks, the use of ladders and stools, and prolonged screen time. Evening and weekend shifts are required.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be physically able to operate a variety of automated machines. Must be able to use body members to work, move or carry objects or materials. Frequently required to sit, walk and stand; speak and hear in person and by telephone, engage in repetitive movement with hands and wrists; reach with hands and arms and lift up to 35 pounds. The employee regularly may stoop, kneel, bend or crouch. Specific vision abilities required by this job include close vision, distance vision, the use of both eyes, and the ability to adjust focus.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people (i.e. staff, supervisors, the general public, and officials) beyond giving and receiving instructions such as interpreting departmental policies and procedures. Involves interfacing with a diverse cultural community. Must be adaptable to performing under considerable stress when confronted with emergencies related to the job. May occasionally come in contact with dissatisfied or abusive individuals.


Formal application, rating of education and experience; oral interview and reference check; job-related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Position closes 04/18/21 11:59 MST

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